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Outlook: Mark emails as confidential


You can mark messages as confidential in Outlook. In this case, the recipient of the mail will be shown a corresponding message.

Click on “New E-Mail” to open a new, blank form. Make sure that the “Message” ribbon is active and click on the small arrow pointing to the bottom right in the “Markers” section. In the following “Properties” window you will find the drop-down menu “Confidentiality”, the default is “Normal”. If you now switch to “Personal” and confirm the setting with “Close”, the text “Please consider this matter as personal” appears in the upper part of the message. With “Private” you generate the message “Please consider this matter as private”; by means of “Confidential” the recipient reads: “Please consider this matter as confidential”.

If you mark an email as personal, private or confidential in Outlook, the software enters a note in the header of the message.

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If you mark an email as personal, private or confidential in Outlook, the software enters a note in the header of the message.

You can make the setting permanent by going to “Options” and “E-Mail” in the “File” menu, scrolling down to “Send messages”, making the desired setting next to “Standard level for confidentiality” and then clicking “OK” ” take over. Restrictions such as preventing the forwarding of an email are not associated with the selected confidentiality level. This can only be achieved by configuring the Information Rights Management (IRM) in the Exchange mail server and in the Sharepoint server.

Tip:

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