Outlook: How to use emojis in mail

That 🙂 becomes a smiley emoji is nothing new. But Outlook has a lot more to offer when it comes to emojis.

Outlook automatically replaces character combinations such as 🙂 with the associated emoji. The symbols come from Windows, which in version 10 uses the current Unicode versions. It is constantly being expanded, an overview of the currently available emojis can be found here.

How to use emojis in Outlook emails

There are several ways to use the symbols in e-mails. The fastest option is to insert emojis via the

Keyboard shortcut [Win+.],

with which the window of the

Windows emojis

opens. Simply select the appropriate emoji there so that it will be integrated into the email.

You can add Windows emojis via [Win+.] a.

Another variant is inserting emojis via the

Symbol overview,

which Microsoft has built into Outlook. To do this, proceed as follows:

  1. Go to the “Insert” menu, click in the text field to make the commands available, and then select “Symbols> More Symbols”.

  2. Set as


    “Segoe UI Emoji” and as


    one of the three options “Various technical special characters”, “Various symbols” or “Extended characters – code area 1”.

  3. The emojis usually appear in a black and white version in the following window; Outlook only switches to the color display when they are inserted. Double-click the symbol to transfer it to your mail.

If you’re using an emoji with a human subject (such as a hand), you can use the

Adjust skin color.

To do this, put the emoji in your message, but keep the Icon window open. Make sure the Extended Characters – Code Range 1 subset is set and scroll down to the five icons that look like patches. You wear that

Character codes 1F3FB to 1F3FF.

Double-click one of them to transfer the color to the first emoji.

Assignment of emojis via a self-defined shortcode

If you want to use an emoji more often, you can assign it a combination of letters so that you can insert it more quickly. To do this, mark the symbol and click on the “AutoCorrect” button. The following window has already taken over the emoji. You now only need to enter a suitable combination of characters to the left under “Replace”.


They indicate that the word “(sheep)” in brackets is automatically replaced by the corresponding symbol. Finally, confirm with “Add” and “OK”.

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